F12.10 External Program Billing

Effective Date: June 20, 2023
Last Reviewed: June 20, 2023


The College has a policy of Direct Billing for matriculated Stonehill students who participate in approved international or domestic external programs (whether internships or study experiences) that are not provided by the College.

RATIONALE:

The policy was established to allow the College to implement a comprehensive means of managing student participation in international and domestic external programs, both internships and study experiences. Direct billing enhances the College’s ability to control program choice, semester or participation, and impact on housing.

PROCEDURE:

  1. The College will contract with each program provider to offer the agreed-upon academic experience and will forward all deposits and institutionally negotiated program fees to the provider on behalf of the students approved to participate by the International Programs Office.
  2. If the student ultimately attends the external program the College will be reimbursed for the pre-paid deposit through the tuition, fees, and room/board assessed to his/her account.
  3. If for any reason the student does not attend the external program after the College has paid the deposit on his/her behalf, the student is obligated to reimburse the College for the full amount of any non-refundable deposit, in addition to any charges for standard tuition, fees, and room and board that are assessed to the student’s account.
  4. Students in approved external programs will be charged and billed for current Stonehill tuition and mandatory fees, plus Stonehill’s room and/or board and meal plan if the provider’s advertised standard program costs include room and/or board and meal plan.
    • If the program fee includes tuition but not room and board, the student will be charged Stonehill’s tuition and mandatory fees only.
    • If the program fee includes tuition and room, the student will be charged Stonehill’s tuition, mandatory fees, and room and board.
  5. Students will retain all of their financial aid including institutional discounts with the following exceptions:
    • Non-institutional funds that stipulate that they are unable to be used for such purposes will be returned to the funding source.
    • Athletic related aid that is scheduled for disbursement during the semester that a student is enrolling in an external program is non-transferable.
    • Stonehill Basketball Scholarships and Tuition Exchange Scholarships are not transferable. Students holding such funding will be responsible for paying the College Tuition, Room and Board and Meal Plan if applicable.
  6. Students studying away are assessed a non-refundable Study Abroad Fee for each semester.

*Series change, previously G6.10