E3.52 Criminal Offender Records Information (CORI)

Effective Date: December 15, 2009
Last Reviewed: August 30, 2019 

Stonehill College will conduct a CORI (Criminal Offender Record Information) check on all final candidates for positions that have passkey access to residence halls, or provide medical, psychological and/or rehabilitative services to students. The CORI check is separate from the background check and will be conducted by employees who are authorized by Stonehill College. The following practices and procedures will generally be followed:

Final applicants who meet the above-mention criteria will complete a CORI request form and be notified that a CORI check will be conducted. If requested, the applicant will be provided with a copy of the CORI policy. Accordingly, all personnel authorized to review CORI in the decision-making process will be thoroughly familiar with the educational materials made available by the Criminal History Systems Board (CHSB).

Unless otherwise provided by law, a criminal record will not automatically disqualify an applicant. Rather, determinations of suitability based on CORI checks will be made consistent with this policy and any applicable law or regulations.

If a criminal record is received from the CHSB, the authorized individual will closely compare the record provided by CHSB with the information on the CORI request form and any other identifying information provided by the applicant, to ensure the record relates to the applicant.

If Stonehill College is inclined to make an adverse decision based on the results of the CORI check, the applicant will be notified immediately. The applicant shall be provided a copy of this policy and the criminal record, advised of the part(s) of the record that make the individual unsuitable for the position, and given the opportunity to dispute the accuracy and relevance of the CORI record.

If the CORI record provided does not exactly match the identification information provided by the applicant, Stonehill College will make a determination based on a comparison of the CORI record and documents provided by the applicant. Stonehill College may contact the CHSB and request a detailed search consistent with CHSB policy.

If Stonehill College reasonably believes the record belongs to the applicant and is accurate, based on information as provided by the CHSB, then the determination of suitability for the position will be made. Unless otherwise provided by law, factors considered in determining suitability may include, but not limited to the following:

• Relevance of the crime to the position sought

• The nature of the work to be performed

• Time since the conviction

• Age of the candidate at the time of the offense

• Seriousness and specific circumstances of the offense

• The number of offenses

• Whether the applicant has pending charges

• Any relevant evidence of rehabilitation or lack thereof

• Any other relevant information, including information submitted by the candidate or requested by the hiring authority.

Stonehill College will notify the applicant of the decision and the basis of the decision in a timely manner.